Today, I want to get into it. Time management is the process of planning and controlling how much time to spend on specific activities. Good time management enables an individual to complete more in a shorter period of time, lowers stress, and leads to career success.
I want to tell you it is TIME to be a little bit more productive. And I’m sure we can all look at ourselves and say “You know what I have been wasting time”.
We’ve all been there, we all have this list of things that we want to do and we just don’t do that. And we are asking ourselves
HOW CAN I BE MORE PRODUCTIVE?
WHY DON’T I HAVE ENOUGH TIME?
PIN FOR LATER
More likely is because you’re really not approaching getting stuffs done with the mindset of “you know what?” I need to get it done.
I can keep it real with you, being productive and managing time is not easy.
In this post, I’ll share with you my absolute favorite time management tips that I use in my life and my business daily. Your time on this earth is your most precious and valuable resource. How you spend your time is critical. Spend it wisely and with good intention. Use it effectively and productively.
How you spend your time is completely up to you.
That being said, let’s get into those effective time management and be more productive tips so you can make the most of the time you have.
How to Effectively Manage Time and be More Productive Tips that Really Work.
- Set Goals and Rewards
Setting your goals is crucial for planning your day. By setting your goals you can create proper targets and you won’t fall off schedule. Before deciding your objectives you have to look deep inside and ask yourself if you want to achieve those things. Knowing your ambitions can help you maximize your productivity, help to see the bigger picture, and help you do as many things as possible in your 24hours. Also after every goal, you achieve you can reward yourself. These rewards can go from food to hanging out with friends to short periods of time in which you do nothing, relax or watch a short video.
Thinking of how to set goals? I mean goals that are achievable. I have a post dedicated to that.
2. Prioritize your Tasks
Sometimes you can’t do everything or you don’t have enough time to do it. That’s why it is important to set your priorities right. An effective way to do this is to manage your priorities is by dividing them into the following categories.
- Important and urgent: Tasks that need to be done right away.
- Important but not urgent: For tasks that appear important, you can decide when to do them but not before the first category.
- Urgent but not important: Tasks that need to be done as soon as possible but when completed then don’t have a lasting value.
- Not important and not urgent: These tasks are usually leisure activities or things you don’t really need to do. You only want to do.
Doing this will give you a better view on you tasks and which ones need to be dealt with first.
3. Get a Mentor Who Can Guide
Finding a mentor is crucial. It’s easy to get distracted and dissuaded when you don’t have someone guiding you. But when you can personally rely on someone who’s been through the wringer and can help you achieve your goals, it’s easier to stay on track with your time. Find a good mentor that can help you along your path.
4. Set Clear Deadlines
How much time do you have to finish your assignments? When do you need to complete your tasks?
If you don’t know these things it might be hard for you to get track of your time. It’s easier to be on time and do everything when it should be done. If you set clear deadlines for each and every time, if you choose your time limit for each task, it will be easier for you to complete it and keep track of them and also on your time. You can mark your deadlines in your organizer or on your calendar. A calendar can be really useful and important if you try to manage your time better. It can also help you to know what you have to do and when.
5. Take a Break Between Tasks
When doing a lot of tasks without a break it is harder to stay focused and motivated. Allow some downtime between tasks to clear your head and refresh yourself. Consider grabbing a brief nap, going for a short walk, listening to music, surf the internet all those good stuff you know.
6. Learn to Delegate
So your goal is to do more in less time right? Because you can’t expend time or get more hours in a day. You can achieve this by either getting more efficient on how to use your time you already have or delegate. Delegating means letting someone else take the lead on your responsibilities and trusting the outcome is the desired one. Depending on the type of responsibilities you’re dealing with, you can delegate small tasks like hiring someone to schedule your time during the day or pick up your children from school or you can go even bigger delegating work-related tasks. This requires a bit of a setup on your side. Investing time and finding the right person you can trust, but long term it’s worth it.
P.S. MAKE SURE YOU READ TILL END COS I SAVED THE BEST TIP FOR LAST.
7. Say NO to Multitasking
The multitasking concept refers to the person dealing with more than one task at the same time. Despite what you may think, multitasking is not beneficial and it doesn’t save your time. On the contrary, multitasking will make you complete tasks in low quality and actually slow you down. You also might miss out on some important details when you multitask. Your attention is divided between two or more tasks which makes your brain switch fast between them instead of focusing on just one to complete it as fast and as well as you can. Moreover, multitasking can take away your ability to think creatively. So be careful when you do it.
8. Don’t get Lost in the Details/Avoid Perfection
The image in your head might not be the image you wanted to have after the task is completed. It is important to not get lost in the details. Trying to make everything perfect, being a perfectionist is good in some situations when you have a lot of time to complete the task and not so good if you’re pressed for time. A crucial thing about completing assignments and not wasting any time is to see the quality of every task you complete. Even if it’s not as you imagined it. Trying to make everything perfect can create frustrations and sadness that might drag you back towards, make you waste time, and reduce your productivity and creativity altogether.
9. Start with Small Tweaks in your Schedule
You don’t need to change everything in your life at once in order to fit a specific time management scheme. And if you’re just beginning to work on this matter, it is also not advisable since you most likely will give up easily. Something small like waking up 5minutes earlier every morning and cut down 20minutes of social media scrolling will give you a whole 30minutes to read more of the things you’re interested in or practice a skill you’ve been putting off for so long. Maybe it doesn’t sound like that much but 30minutes per day means 2hours and 10 minutes every week in which you’re working on getting better.
10. Block Out Things that Distract you
A lot of people have problems with distractions and procrastination. Those two concepts can keep you from doing chores and waste your precious time. That’s why you need to block out any and every distraction. Put your phone away, block out your social media notifications. Block the social media site on your computer or use an extension for this. Create a workspace, set up a place that is only meant for work and completing tasks. So your brain can associate that space with work and productivity. Distractions can easily drag you into a spiral of low productivity and frustration so preventing these can make a huge difference.
11. Try not to be Overwhelmed
When you work at not trying to do everything in a specific time frame, it is important to be focused on one task and only one task. If you constantly think you got everything you have to do or that long list of chores that you assembled, you will be absorbed by overwhelming feeling. That feeling comes with side effects like low productivity, low concentration, frustration, and waste of time. So try to focus on one task at a time in order for you to feel good and on track with your time.
12. Link your Actions to your Goals
I’ll go ahead and say if you are reading this post it means you’re trying to achieve higher goals in your life and cut down the stuff dragging you behind. So one way to start managing your time better is to evaluate how what you are doing is related to what you’re trying to achieve. This is easy to evaluate; make 2 lists:
- List the goals you’re aiming for. Be it money, love, luxury, etc.
- List with the things you’re spending time doing
If the lists don’t align it means you probably wasting time in the wrong direction and this will probably give you a useful gauge on your efforts. Sometimes even people you spend your time with aren’t of the best quality. So make sure you align the list with your goals with the list of the people you are spending time with as well.
13. Learn How to Say NO
This concept refers to saying NO to a few things like; distractions, procrastinations, multitasking, and most importantly prefer to say NO to tasks that are not necessary for your job. Don’t take on any new assignments if you’re not sure that you can handle them or if you don’t have enough time to finish the ones that you already have and new ones too.
14. Schedule your Day Ahead of Time
Waking up in the morning without knowing what you have to do during the day can make you either forget important stuff or take a lot more responsibility than you can manage. An easy way to do this is by planning your day and every week ahead of time. Allow ½ an hour to organize your next week’s schedule and end of each week and take 10minutes at night to look at the next day’s schedule. This will help you to become better organized, while you spend more time in preparation and planning.
You know what goes well with time management? A good work ethic and some productivity tips.
15. Keep your Inspiration and Motivation
After a few days or weeks of continuous work, you may feel down and that’s normal but it slows you down and makes you sad. In this case, you need to talk with somebody you find inspiration or someone you admire, that can be your friend, a colleague, or even your boss.
The main focus here is for you to regain your inspiration and motivation. You can also hang motivational pictures of paintings in your workspace. That can help can help inspire you as well.
You can check out these Daily Motivational Quotes……READ HERE
Also I have Best Business Quotes for Entrepreneur……READ HERE
I hope these help too.
Inspiration and motivation are directly related to your productivity, so it is important to have them.
There you have it – 15 tips for time management that can take your productivity to a whole new level.
QUESTION: What is the most difficult thing you struggle with when trying to better manage your time?
Let me know in the comment section.
Thanks for Reading
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Yeah….till next time